In the fast-paced world of vehicle rental, time is tight and accuracy matters. Capture 360 — a powerful tool inside the RentalMatics platform transforms how your team handles pre- and post-rental vehicle inspections.
No more inconsistent walkarounds. No more unclear damage reports. Just one easy process that creates a full, photographic record of every vehicle, every time.
Capture 360 simplifies and standardises the vehicle inspection process. Designed for use directly within the RentalMatics app, it guides your staff through a structured photo sequence and allows for fast, accurate damage reporting — all in one place.
Whether you’re preparing a vehicle for rent or assessing its condition on return, Capture 360 ensures every inspection is consistent, complete and backed by visual proof.
Capture 360 isn’t just about better inspections — it’s about protecting your fleet, reducing admin, and delivering a more professional rental experience.
Users can utilise Capture 360 in two ways:
1. Capture a 360-degree photo sequence of the vehicle
2. Report any visible vehicle damage
These two options can be used independently, or together, to complete a thorough vehicle inspection.
Speed up inspections with structured, repeatable processes.
With time-stamped images and precise damage details, there’s no ambiguity.
Everything is stored in one secure place, easy to access and share.
Training is simple and results are consistent across your team.
Demonstrate transparency and professionalism at every handover, to ensure repeat business.
To start the inspection session, enter the vehicle number or the Rental Agreement (RA) number into the app. This ensures the system retrieves the correct vehicle or rental record, so that all subsequent photos and damage reports are linked directly to the correct record.
Follow a guided workflow to take eight images from key angles around the vehicle. This ensures full visual documentation of the vehicle’s condition – removing guesswork and reducing disputes. Once all required photos are captured, the images can be submitted directly through the app.
Use the interactive pictogram to pinpoint exactly where damage has occurred, choosing from exterior damage, interior damage or damage/loss of vehicle accessories. Add details like severity and type (e.g. dent, scratch, chip) and include supporting photos to build a complete and reliable report. Even record details about internal damage or missing materials from the vehicle (e.g. spare key, car documents, car jack).
All information can be recorded and added to the inspection report with supporting photographic evidence. Once submitted, the data is stored in the platform for review and future reference.
All submitted images and reports are stored securely in the cloud. You can retrieve them anytime from the vehicle’s profile, under the Documents tab — perfect for insurance claims, customer queries or maintenance tracking.
